3 Ways to Regulate Your Data for Compliance

These days, data compliance remains on everyone’s mind. With security breaches at major credit card companies, at retail stores, and online, consumers want to know that their personal information will stay protected. If you regulate your data for compliance, you’re uniquely positioned to meet all regulatory requirements as well as customers’ needs.

 

Respect Consumers’ Rights

It’s easy to look at data as numbers on a screen, but you can trace most data back to an individual person. Adopt a conscientious mindset before you begin collecting data. That way, you make decisions based on consumers’ rights instead of your business’s end goals.

For instance, don’t collect information unless you get consent from the person who provides it. Post a disclosure statement on your website so people know how you use the information they give. If you ask for sensitive information, take extra steps to protect it from prying eyes. If you dispose of paperwork, computers, tablets, and other items that contain data, destroy them properly so that nobody can recover the information.

 

Control Access

Some of your employees need access to customer data, but not all of them do. Create different levels of security within your network so that you can control access to sensitive information. Employees with the highest access level can look at personal or sensitive data when it relates to their jobs, but employees at lower access levels can’t view that data.

Many businesses use mobile technology, so you’ll have to equip those devices with security measures. Each employee should have a unique password that has the appropriate security level. Change passwords at least once per quarter to prevent security breaches, and don’t forget to remove access privileges when you demote or fire an employee. To ease customers’ anxiety, let them know how you protect their data through access control.

 

Hire a Cloud Access Security Broker

You can benefit significantly from compliance automation. Instead of managing every aspect of data security manually, you allow a computer program to monitor the system automatically, alert you to threats, increase visibility, and protect the data you keep in the cloud. Automation has become the cornerstone of nearly every aspect of business, and cloud access should rise to the top of the priority list.

A cloud access security broker (CASB) acts as a data gatekeeper. Think of it as a firewall that exists between your on-site infrastructure and your data stored in the cloud. No matter who has access to cloud resources, you can benefit from threat protection, enhanced visibility, and automated compliance.

Depending on your business model and industry, you can set data compliance based on state, federal, or internal security standards. If someone violates those standards, you’ll receive an alert so you can rectify the problem and protect your customers’ data.

No matter the size of your business, consider using a CASB and other tools to maintain data compliance. While some industries, such as those that handle medical records, might worry more about data security, all businesses must consider data compliance a top priority.

 

Image via Flickr by KamiPhuc

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